Kingston WritersFest is Hiring Summer Students

Kingston WritersFest has two positions available. These roles are funded by Canada Summer Jobs, and applicants must: 

  • be no older than 30 years of age at the beginning of the employment period; 

  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; 

  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Position 1 – Administrative Assistant

Reporting to the Operations Manager, the Administrative Assistant is responsible for administrative tasks associated with writers’ services, as well as the day-to-day office administration, including telephone, email, written correspondence, supply management, general organization, communications, and archives.

Anticipated start date: June 3, 2024

Number of weeks: 8

Number of hours per week: 30 – 35

Hourly wage: $18.00

Work type: Hybrid/remote

Key Responsibilities

Writers Services

  • Records quantities and date of arrival of gratis books; distributes copies to authors and moderators, marketing and author patron managers; updates tracking system as books are distributed;
  • Circulates pre-festival questionnaire to authors;
  • Creates and updates travel/accommodation tracking system;
  • Confirms travel, accommodation, appearance, and payment details with authors & moderators in collaboration with the Operation Manager;
  • Assists Operations Manager with hotel room reservations;
  • Schedules drivers in consultation with Volunteer Manager;
  • Assembles author welcome kits and emergency information binder; and
  • Maintains all files, templates related to Writers Services and revises templates or systems, as needed.

Administrative Support

  • Maintains computer files in Dropbox for administrative purposes, including: in-house contact lists of staff and the Festival committee, contact lists of festival sponsors, granting bodies, publishers, and vendors;
  • Monitors office supplies, maintaining stock, collects supply orders from managers with approval;
  • Handles telephone, digital, and written correspondence, including regular pickup from voicemail, info@kingstonwritersfest.ca, and the Canada Post mailbox in the lobby, and distribution/filing as required;
  • Solicits donations for trivia prizing and food / beverage contributions for the Hospitality Suite, schedules pick-up in consultation with Volunteer Manager;
  • Processes in-office, online, and over-the-phone ticket purchases;
  • Assists in proofreading program guide and schedule at a glance;
  • Provides office support to the Operations Manager in the day-to-day operations of the organization, and assists as needed;
  • Prepares office supplies for use at festival onsite office;
  • Prepares administration post mortem report; and
  • Maintains files and templates related to administration and proposes revision to templates or systems, as needed.

Eligibility/Experience

The ideal candidate for this position has:

  • Experience in administrative role, specifically in a non-profit or arts organization;
  • Interest and understanding of literature, arts organizations and festivals;
  • Excels in a collaborative environment;
  • Attention to detail, resourceful, and results-oriented;
  • Understanding and experience with platforms and software: Adobe Creative Suite, WordPress, Hootsuite, MailChimp, DropBox, Google Drive and Canva;
  • Has excellent time and task management skills;
  • Has clear and effective communication skills; and
  • Fluency in English.

Work Environment 

This is a hybrid remote position with weekly in-person meetings. The Kingston WritersFest office is located at Seaway Coworking in downtown Kingston. The building is accessible with a ramp from the street and an elevator to each floor. Public parking is available adjacent to the building.

Applying

To apply to this role, submit a cover letter and CV to operations@kingstonwritersfest.ca before 15 May 2024. Only applications sent by email will be considered.

If you have any questions about applying to the role or our organization, please contact us.

Position 2 Marketing and Digital Accessibility Coordinator

Reporting to the Director of Marketing, the Marketing and Digital Accessibility Coordinator is responsible for supporting the execution of the integrated marketing and communication strategy and the digital accessibility plan for Kingston WritersFest.

Anticipated start date: June 3, 2024

Number of weeks: 16

Number of hours per week: 30-35

Hourly wage: $19.05/hr

Work type: Hybrid remote

Key Responsibilities

Marketing

  • Assists with digital communications, including direct mail, presentations, video and photo assets, photo/video library maintenance, and digital graphics;
  • Uses community outreach to ensure website events, stories, and promotions are current and accurate;
  • Monitors social media activities to identify opportunities to engage on key issues. 
  • Responds to enquiries, providing exceptional customer service;
  • Copy edits and reviews print and digital promotional materials for fulfillment of sponsor and donor logo/print obligations;
  • Distributes promotional materials locally and via mail-outs;
  • Supports KWF staff in promotional events, including Festival launch and sponsor and donor appreciation;
  • Monitors and collects online and print publications with editorial or mentions of KWF, sample festival materials, ads, and other mentions of the festival (event calendars, blogs, tourism sites, author websites, etc.) to create annual archive binder and creates report for post mortem; and
  • Other duties as required by Director of Marketing.

Content Creation and Digital Accessibility

  • Creates content that supports brand identity, visual design, and style guidelines;
  • In collaboration with the creative team, researches and assists in development of a strategic plan that addresses the accessibility of digital content;
  • Creates, edits, and implements written and visual content for digital media, website, newsletters, and social media platforms that is compliant with current accessibility best practices;
  • Implements the accessibility plan for all digital content, including working with the graphic designer and digital management director on writing alt-text for images, captioning video, screening posts for accessibility standards in font size, contrast, and colour; and
  • Other duties as required by Artistic Director.

Eligibility/Education and Experience

The ideal candidate will be a university or college student enrolled in communications, marketing, or a related discipline (such as English or history), and will have:

  • Knowledge of and experience with platforms and software: Adobe Creative Suite, WordPress, Hootsuite, MailChimp, Facebook, Instagram, X (Twitter), TikTok;
  • Experience creating social media content, specifically video editing;
  • Interest and understanding of digital marketing fundamentals;
  • Experience in accessibility policy and best practices, especially for the arts and non-profit sectors;
  • Developed interpersonal communication skills, including writing/editing;
  • Demonstrated ability to plan and organize work effectively; 
  • Understanding of professionalism, initiative, and independence in the workplace;
  • Creative, resourceful, and results-oriented;
  • Excellent story-creation, writing, and editing skills; and
  • Fluency in English.

Work Environment

This is a hybrid remote position with weekly in-person meetings. The Kingston WritersFest office is located at Seaway Coworking in downtown Kingston. The building is accessible with a ramp from the street and an elevator to each floor. Public parking is available adjacent to the building.

Applying

To apply to this role, submit a cover letter and CV to operations@kingstonwritersfest.ca before 24 May 2024. Only applications sent by email will be considered.

If you have any questions about applying to the role or our organization, please contact us.