Kingston WritersFest - Participant Details Questionnaire - Kingston WritersFest - Festival 2023 from September 27

Please fill out the following form to help us make your appearance at the festival as pleasant as possible. This information is required in order to confirm your stay with us and any special requests.

Festival Participant Questionnaire

Includes questions about your stay and requests for AV for on the day.

Please provide your First and Last Name (or Preferred artist name) *

Legal Name, Business, or Corporation # that you would like your cheque made out to (if applicable). Please include HST #, if applicable

Does your name tend to get mispronounced? Let us know how to say it properly. (For example, my name is Aara, and I pronounce it A-Rah)

Street Name and Apartment # (if applicable)

City

Province or State

Postal or ZIP Code

Phone number where you can be reached during the festival *

Are you scheduled for more than 1 event?

Yes

SIN or Out of Country Number for tax document purposes.

I authorize Kingston WritersFest to send my T4A or T4A-NR, if applicable, via email.

Yes

No, please mail my my T4A/T4A-NR, if applicable

When would you like to stay the night in Kingston? *

The day before my event

The day of my event

None, I live locally

*Note we cover the first night of your stay at the hotel but you are free to look for other lodging at a rate equal to or less than what they provide, and we will cover your first night at your chosen location as well.

Would you like to extend your stay in Kingston?

Yes

*Note that you are responsible for all charges related to extending your stay. You will be required to send payment information to the hotel in advance to secure your booking. The hotel provides us with a group booking rate.

Please specify which days

Will any guests be accompanying you to Kingston WritersFest? Please enter their names, if applicable.

Do you have any specific accommodation needs at the hotel? If so please provide details.

Do you have any allergies or dietary restrictions that we should be aware of? If so please provide details.

How will you be travelling to KWF? *

Train

Car

OtherOther

Please confirm your city of departure to Kingston for booking purposes

Please confirm your date of departure/return for booking purposes

Will you require parking at the hotel?

Yes

Maybe

How are participating at KWF? Click all that apply

Onstage Event

Writers Retreat

Author@School

Will you require any AV or tech to be set up for your event? If so please select all that apply. *

Powerpoint - AVAILABLE FOR SOLO PRESENTATIONS/ WRITERS RETREATS ONLY. Please save your presentation in a Universal Format on a USB AND email it to us prior to the festival.

Projector + Screen

I will bring my own MAC with a DVI or Mini DisplayPort to VGA Adapter

I will bring my own PC

I require a computer (PC or MAC) *If you are planning on using a laptop provided by the Kingston WritersFest, please send us the presentation file no later than September 9 so that we can load it on the computer.

I do not require any tech equipment.

I am in more than one event. I require this tech for the following event(s):I am in more than one event. I require this tech for the following event(s):

Other equipment requestsOther equipment requests

* Note that every presenter is provided with a microphone, light, stand or podium and water. If you select ‘no equipment’ and then change your mind it is very important that you contact Writers Services as soon as possible to ensure that we are able to secure the requested items for you. If you decide that you want Powerpoint the day of your event, we may NOT be able to accommodate your request.

Will you be preparing any handouts to be distributed at your event?

Yes, and I will print them myself

Yes, and I would like Kingston WritersFest to print them for me

* Note that if you would like Kingston WritersFest to print paperwork for you, we require it to be sent to Writers Services NO LATER than 1 (ONE) week before your event. Anything submitted to be printed after that cut off will not be accepted. Handouts are limited to a maximum of 2 pages per student.

For Authors@School presenters only. Do you have any mobility or other accessibility issues or concerns that we should be aware of when planning the location of your school classroom visits?

Although we will make every effort to accommodate your requests, there may be situations where alternate arrangements may be required. If this is the case we will contact you directly to discuss options.

For our Writers Retreat and TeensWrite! presenters only. The Festival will provide paper and pens for participants in all Writers Studio events. Do you require a special room set up or, are you planning any interactive activities for your presentation (ie. roundtable, crafts)? If so please describe the proposed activity and any requirements you have in terms of materials.

Do you have any suggestions for authors/presenters that we should consider for future festivals?

Additional Comments? Questions? (You can also get in touch with me at 613-767-0513 or administration@kingstonwritersfest.ca)

If there is any additional information you would like to share with us, please use this form.